𝐖𝐞 𝐚𝐫𝐞 𝐇𝐢𝐫𝐢𝐧𝐠!
Job Title: Administrative Officer
Organization: NIRI (Nexus Institute of Research and Innovation)
𝐏𝐨𝐬𝐢𝐭𝐢𝐨𝐧 𝐒𝐮𝐦𝐦𝐚𝐫𝐲:
The Administrative Officer plays a vital role in supporting the day-to-day administrative, financial, and operational functions of NIRI. This role involves maintaining accurate records, coordinating communications, supporting financial documentation and reporting, and facilitating smooth organizational operations in alignment with internal policies and statutory requirements.
𝐊𝐞𝐲 𝐑𝐞𝐬𝐩𝐨𝐧𝐬𝐢𝐛𝐢𝐥𝐢𝐭𝐢𝐞𝐬:
Documentation & Record-Keeping:
– Maintain all routine documentation including meeting minutes, official records, and correspondence using NIRI’s official letterhead.
– Keep updated records of founders, institutional members, and other key organizational information.
Financial Coordination & Bookkeeping:
– Track and reconcile monthly bank transactions including deposits, withdrawals, transfers, and payments.
– Maintain accurate bookkeeping records for accounts payable and receivable, including generating invoices, issuing receipts, and following up with clients and vendors.
– Draft and process payment vouchers, purchase orders (POs), and other financial documents while ensuring necessary internal approvals.
– Coordinate monthly payroll, including salary processing, statutory deductions, and staff reimbursements.
– Support financial reporting by assisting with the preparation of monthly financial statements and ledger reconciliations.
Regulatory & Legal Compliance:
– Liaise with government offices such as the Company Registrar, Municipality/Ward Office, and CDO office to complete legal paperwork and ensure compliance with regulatory requirements.
– Manage lease agreements and coordinate with landlords on office rental matters.
Stakeholder Coordination:
– Serve as a liaison between the Chairman, institutional directors, founding members, collaborators, and external partners for operational matters.
– Communicate effectively with vendors, agencies, and service providers to ensure timely procurement and service delivery.
Program & Event Support:
– Assist in the planning and execution of institutional events including training programs, seminars, and public talks.
– Support procurement processes by soliciting quotations, comparing bids, and coordinating with selected vendors.
General Administration:
– Perform additional administrative and operational duties as assigned to support the mission and objectives of the organization.
𝐐𝐮𝐚𝐥𝐢𝐟𝐢𝐜𝐚𝐭𝐢𝐨𝐧𝐬:
– Bachelor’s degree in Business Administration, Accounting, or a related field (preferred).
– Proven experience in administrative or financial coordination roles.
– Strong organizational, communication, and problem-solving skills.
– Proficiency in Microsoft Office Suite and financial record-keeping tools.
– Ability to multitask and work collaboratively with a diverse team.
Interested candidates are requested to send their updated CV and a cover letter highlighting their suitability for the position to [email protected] by June 21, 2025.
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